For our office in Brussels (Trone bus station), we are looking for a versatile and highly organised Junior Executive Assistant, for a part-time position, to perform personalised administrative duties for the Secretary General of Missing Children Europe.   

Missing Children Europe is the European Federation for missing and sexually exploited children, representing 32 organizations in 27 countries. Our mission is to protect children from any kind of violence, abuse or neglect that is caused by or results from them going missing.  

In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Secretary General. You may also be required to make travel arrangements and assist with other duties when required.  

To ensure success as a personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role and/or relevant studies. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.  

 

Executive Assistant Responsibilities:  

  • Reporting to the Secretary General and performing secretarial and administrative duties.  
  • Typing, formatting, and editing reports, documents, and presentations.  
  • Entering data, maintaining databases, and keeping records.  
  • Liaising with internal departments, answering calls, and making travel arrangements.  
  • Managing internal and external correspondence on behalf of the General Secretary.  
  • Scheduling appointments, maintaining an events calendar, and sending reminders.  
  • Copying, scanning, and faxing documents, as well as taking notes.  
  • Preparing facilities for scheduled events and arranging refreshments, if required.  
  • Ordering office supplies and replacements, as well as managing mail and courier services.  
  • Other duties as assigned.  

 

Executive Assistant Skills:  

  • Discretion and trustworthiness: you will often be the party of confidential information.  
  • Excellent oral and written communication skills.  
  • Organisational skills and the ability to multitask.  
  • The ability to be proactive and take initiative.  
  • Flexibility and adaptability.  
  • Tact and diplomacy.  
  • A knowledge of standard software packages and the ability to learn company-specific software if required.  

 

Executive Assistant Requirements:  

  • Higher Degree and/or Certification in secretarial work, office administration, or related training.  
  • Previous experience as an executive or personal assistant would be advantageous.  
  • Excellent knowledge of English, proficient level of French.  
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, PowerPoint, and SharePoint.  
  • Advanced typing, note-taking, recordkeeping, and organizational skills.  
  • Ability to manage internal and external correspondence.  
  • Working knowledge of printers, copiers, scanners, and fax machines.  
  • Proficiency in appointment scheduling software such as MS Outlook/Teams, and call forwarding.  
  • Excellent written and verbal communication skills.  
  • Exceptional interpersonal skills.  

 

Our Offer  

  • Part-time indeterminate contract, 4 days out of 5 (30h per week) in a small but dynamic organisation dealing with problems related to the disappearance and sexual exploitation of children at a European level. 
  • Market conform salary and benefits package like meal vouchers, transportation, and hospital insurance.  
  • Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.  
  • Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact.  
  • Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.  

 

How to Apply  

  • Please send your CV & Cover letter, explaining why you are the suitable candidate for this position (1 page max) to applications@missingchildreneurope.eu , before 03/03/2023, 23h59 CET with “Executive Assistant” as a subject title. 

  

Disclaimer  

All information given upon application will be treated in a confidential manner and according to Missing Children Europe’s privacy policies.

Please note: We occasionally amend or withdraw Missing Children Europe (MCE) jobs and reserve the right to do so at any time, including prior to the advertised closing date. MCE will never ask you for a fee to process or consider your application for a career with MCE. Anyone who demands such a fee is not an authorised MCE representative and you are strongly advised to refuse any such demand.

Staff recruited by Missing Children Europe will be asked to comply with our child protection policy, including necessary vetting and background checks of personnel.

For Missing Children Europe, human qualities are decisive regardless of your race, colour, religion, national origin, gender, sexual orientation, age or disability.